FAQ

How can I apply to the Julian Grace Foundation?

The foundation is invite-only to ensure we are only asking for full applications from organizations that are a fit with priorities and budget. If you would like to share information about your work please feel free to use our contact form. We review these submissions regularly and will follow up as needed.

What is the grant application timeline?

Exact dates for the timeline very, but generally align with the following timeline:

– Spring Cycle – Invitations are sent in early March, applications are due beginning of April, site visits and follow up calls take place between April and May, the Board of Directors meets in June and funds, if approved, are released in July.

– Fall Cycle – Invitations are sent in late August, applications are due beginning of September, site visits and follow up calls take place between September and October, the Board of Directors meets in November and funds, if approved, are released in December.

When are the Julian Grace Foundation grant cycles?

The foundation has two funding cycles – Spring and Fall. The Spring cycle typically begins in April and ends in June. The Fall cycle typically begins in September and ends in December.

Who reviews grant applications?

Applications are reviewed by the Julian Grace Foundation staff and board and grants are approved by the full Board of Directors.

What does the application process entail?

Applicants will be asked to complete and submit an electronic grant application through our Foundant Grants Management System. Applications submitted by the predetermined deadline will be invited to participate in a one-hour follow up conversation either in person or by phone. Decisions are made at the Board of Directors meeting each cycle with decisions being communicated shortly thereafter.

Are application deadlines flexible?

The Julian Grace Foundation accepts the last validated electronic submission of a grant application through the Foundant Grants Management System prior to the predetermined application deadline as the final and only acceptable submission of any completed grant application.

Does the Grants Management System have a collaboration feature so multiple staff members can contribute to the completion of the application?

The Julian Grace Foundation grants management system now has a collaboration feature so users can now collaborate on applications and associated forms. This feature also allows primary contacts to add new users to the organization account without having to contact a site administrator. The following tutorials cover how you can use this new feature. Collaborator Written Tutorial and Video Tutorial and Adding New Users to Your Organization via Collaborator Written Tutorial.

Can returning applicants copy responses from previously submitted applications in the system?

Yes, please view the following video and written tutorial to learn how to copy responses from a previously submitted application into a current application.

What is discussed during follow up calls and site visits?

Follow up calls are an opportunity for staff and in some cases Board Members to learn more about your work and review the submitted application more in depth, as well as provide an opportunity for the organization to ask any questions of the Foundation. Follow up call discussion topics can vary, but some example conversation topics include, but are not limited to: organizational history and background; leadership and decision-making; board and staff development; partnerships; commitments to diversity, equity and inclusion; programs/projects specifics; evaluation; finances; successes; and technology.

Who should participate in follow up calls and site visits?

The Julian Grace Foundation will have a minimum of two staff members joining the conversations, it is also possible that a Julian Grace Foundation Board Member may join the conversation depending on availability. We ask that applicant organizations invite whomever they feel can speak to the application and specific request.

How do you schedule site visits or follow up calls?

The Julian Grace Foundation staff will initiate scheduling these conversations.

Am I eligible to submit an application if I am a fiscally sponsored organization?

 Yes, when you are creating a new account in Foundant, please enter the EIN for the fiscal sponsor and include the fiscal sponsor organization name. If awarded a grant, please also ensure we have the proper information detailed for the entity who should receive the check.

Does the Julian Grace Foundation require a report after the grant is awarded?

Yes, once an application is approved, we require applicants to submit a grants agreement form prior to the release of funds, a payment receipt form to confirm that payment has been received, and 12-month report which will provide the JGF staff and board with an update on the progress toward the goals of the awarded grant and offer an opportunity for reflection.

I am having trouble logging into the grants management system, who should I reach out to help me out with this?

Please reach out to our Grants & Operations Assistant.

If you have other questions please do not hesitate to reach out to a JGF staff member.